Privacy Notice and Cookie Policy

At PoLR, we are committed to gaining your trust and confidence in our company and services. We know how important it is for you to feel your information is secure and with this in mind we will never pass on your information to a third party for marketing purposes and we will only ever use it for the purpose of communication between you and us and providing our web design services.

This Privacy Policy and Cookie Policy will explain in more detail how we use your information and how we keep it secure.

A copy of our Data Retention Policy is available by emailing Lynne Batty to request a copy.

Privacy Notice

How we use your information

When you visit the PoLR website we use Google Analytics to collect standard internet log information so we can analyse visitor behaviour. Data we record includes but is not limited to, visitor numbers, pages visited and exit pages. We do this so we can continually develop our website to give you a more relevant experience on our site. We do not make any attempt to identify any individual visiting our website.

We also gather information that will allow us to form a quote, manage your account and to carry out work you instruct us to. This information includes but is not limited to such items as:

• Name
• phone number
• email
• company name
• scope of work

This information is for internal use only. No information will be passed to a third-party unless you request this in writing.

If at any point we do need to gather personal information we will always be clear about what we are collecting and why.

How Long We Store Your Information

We will store personal information for as long as required to complete a task or service for which you have instructed us. We will also keep it for as long as required for accountancy and legal purposes.

Newsletter Sign Ups

We use a third-party provider, Mailchimp for our newsletter. This allows us to gather data around newsletter opens, forwards, links clicked to help use develop out newsletters for a more relevant experience. The idea being that we can more easily send you information you will be interested in. You can opt-out of the newsletter at any time by clicking the link at the bottom of the newsletter or by emailing

Mailchimp are GDPR compliant and a link to their Privacy Policy can be found at :

Links To Other Websites

This Privacy Policy covers only and for any links out from our site you will need to refer to the linked to sites Privacy Policy for details of how they may use your data, security and any cookies they use.

Third Parties

We do not share your information with any third-parties unless explicitly requested by you in writing.

For the purpose of carrying out correspondence with you either to form part of a proposal or to complete work we may make use of the following third-party websites.

Dropbox: To store images and content documents for the purpose of building your project. Dropbox is GDPR compliant and a copy of their privacy policy is available at:

SE Ranking: For the purpose of running SEO reports. Privacy policy available at:

Kashflow: For the purpose of invoicing and record keeping for accountancy and HMRC purposes. Privacy policy available at:

G Suite:


We may occasionally wish to send you information about our products and services that could be of interest to you if you have previously opted in to this, you can opt out at any time and you have a right to stop us contacting you for marketing purposes. If you choose to opt out of marketing correspondence this does not apply to data supplied for the purpose of account management.

Access To Your Personal Information

It is important that the information we hold on you is correct throughout your engagement with PoLR so please contact us with any changes to contact information.

You have a right to view information we hold on you, if you wish to view, delete or amend the data PoLR holds on you please contact Lynne Batty at Please note we may make a small charge for supplying this information.

Changes To This Privacy Policy

From time to time we may need to review this Privacy Policy and we recommend you check back from time to time for any amendments. This current policy is effective from 1st May 2018.

Cookie Policy

We use cookies on our site to enhance your experience of using our website and to improve content for a more relevant experiences.

What Are Cookies?

A cookie is a small text file that sits on your computer or mobile device. When you visit a website for the first time a cookie may be downloaded so that on subsequent visits the website can access that cookie again and send information back to the site. This can be done to perform tasks such as tailor the visit with relevant content, remember preferences or to track usage of the site.
For more information please see:

What Cookies Do We Use?

Below are a list of cookies used on Please be aware that this list may change from time to time and we recommend you check back here for updates.

We use Cookie Control from CIVIC to control the cookies on this website and you have the option to turn them off at any time using the icon in the bottom right of your browser window.

Analytical Cookies:

Cookie Name Purpose Expiry
Google Analytics __utmc Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit. 30mins
Google Analytics __utmt Used to throttle request rate. 10mins
Google Analytics __utmz Keeps track of where the visitor came from, what search engine you used, what link you clicked on, what keyword you used, and where they were in the world when you accessed a website. 6 months
Google Analytics __utmb Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics. 30mins
Google Analytics _ga Used to distinguish users. 2 years
Google Analytics _gid Used to distinguish users 24 hours
Google Analytics _gat Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>. 1 min
Google Analytics _gac_<property-id>


Contains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out.


90 Days


Necessary Cookies:

Cookie Name Purpose Expiry
Wordfence wordfence_verifiedHuman Used to determine if the website user is a human 24 hours
wfvt_2188465554 wfvt_2188465554 Used to track user pageviews 30mins
Ninja Forms nf_wp_session Submit contact form 30mins

Cookie Deletion

For information on deleting or controlling cookies please visit Please be aware that by deleting or disabling cookies on our site you may not be able to access certain areas or features.